Pre-populating an Outlook appointment

Q: How can I pre-populate an Outlook appointment with my dial-in number and contact info? A: So the moment you click "New Appointment", you want to see this? (click to enlarge) Follow these steps (this applies to folks using Outlook 2007 or later): Open Outlook Right-click the Ribbon and select "Customize the Ribbon..." Activate the "Developer" checkbox in the "Customize the Ribbon" listbox, then click OK: Create a new Appointment. Populate the Subject and Body with your desired default info. (In my example, note how I + put hyphens in the passcode to make it easier to read, and + used bit.ly to shorten my screensharing URL.) When you've customized the appointment to your satisfaction, click "Developer | Publish | Publish Form": I suggest saving the form in your Personal Forms Library using an appropriate name: Open your Calendar and click "Folder | Calendar Properties": In the Calendar Properties window, click the dropdown next to "When posting to this folder, use:" and select "Forms..." Choose the Form you saved in step 7 above, and click OK. That should do it! When you create a new Appointment in that Calendar, it should have the default Subject and Body you specified.