Blog: Salesforce #DataTipOfTheDay, Tips & Tricks, and Whatever Else

A Better Way to Bypass Data Validation

posted Oct 30, 2019, 9:53 AM by Ezra Kenigsberg   [ updated Oct 30, 2019, 9:58 AM ]

Q: "How do I make a record bypass Data Validation?"

A: The Clever Way:
  1. create a checkbox called "Toggle Me to Bypass Validation" (or something like it); and
  2. change your Validation Rules to ignore records where "Toggle Me to Bypass Validation" has changed--add a clause like NOT(ISCHANGED(Toggle_Me_to_Bypass_Validation__c)).
You're done!

In the past, folks implemented this the Adequate Way:
  1. create a checkbox called "Bypass Validation Rules for this Record" (or something like it);
  2. change your Validation Rules to ignore records where "Bypass Data Validation for this Record" is TRUE--add a clause like NOT(Bypass_Validation_Rules_for_this_Record__c); and
  3. create a Workflow Rule to change "Bypass Data Validation for this Record" back to FALSE whenever it's set to TRUE.
The problem with this approach: step 3.
  • The Workflow Rule changes the record AGAIN, which--depending on your config--could cause logic to re-run. suboptimal.
  • The Clever Way only touches the record once.
  • If you need to programmatically bypass Validation Rules for an existing record, set the record's "Toggle Me to Bypass Validation" to NOT(Toggle_Me_to_Bypass_Validation__c) in your Workflow, Process Builder, Flow, or Apex logic.
Props to Hanna Martynenko for the idea!

Get outta my Taskbar, Slack!

posted Aug 3, 2017, 10:14 AM by Ezra Kenigsberg   [ updated Aug 3, 2017, 11:07 AM ]

Q: "Why can't I minimize Slack to SysTray? I activated Slack's 'Leave app running in notification area when the window is closed' option. Why does the Slack app stay in my Taskbar?"

A: There's a separate setting, "Flash window when receiving a notification", that has to be turned off.

Lemme save 1E3 words:

Props to mak4k on Reddit for solving this thing that's been driving me nuts for months.

Less intrusive Google Calendar alerts

posted May 3, 2017, 9:55 PM by Ezra Kenigsberg

Q: "How do I prevent Google Calendar from annoyingly interrupting whatever I'm doing in Chrome?"

A: Turn on "Use browser notifications instead of interruptive alerts" in Calendar's Settings:

Here's a comparison of the two dialogs. The former is a modal dialog, the latter is a toaster pop-up.

Keeping all the Live Agent settings straight

posted Apr 26, 2017, 3:20 PM by Ezra Kenigsberg   [ updated Apr 27, 2017, 11:30 AM ]

Q: "Deployments, Settings, Configurations. . . how can I keep all the Live Agent stuff straight?"

A: Try the Live Agent "Object Model" and let me know what you think!

Put a single Google Drive file in multiple folders

posted Apr 19, 2017, 11:30 AM by Ezra Kenigsberg   [ updated Apr 19, 2017, 11:31 AM ]

Q: "How do I put a Google Drive file (a Doc/Sheet/Presentation, or any old file) in multiple folders?"

A: Shift+Z!

I don't know why the Google Drive people hid this very necessary function in such an obscure corner, but there it is. 

Once you press Shift+Z and select another folder for the file to live in, that single file will be accessible from multiple folders.


How can you know where a file is shared? Details pane!

Props to Digital Inspiration for the tip!

Set defaults for a new Google Sheet

posted Apr 10, 2017, 10:04 AM by Ezra Kenigsberg

Q: "How do I set my own defaults (eg, font, size, header rows) for a new Google Sheet?"

A: Two answers, depending on the version of Google Sheets you're using. 
If you're using a paid version of Google Apps, you can use a template:
  1. create a Sheet that has all the default settings you want, 
  2. navigate to your organization's Template Gallery, and
  3. click the "Submit Template" button to establish your Sheet as a template.
From then on, select "From a template" from the submenu of either
  • Drive's "New | Google Sheets" button or
  • Sheets' "File | New" command.
If you're using a free version of Google Apps:

Create a Sheet that has all the default settings you want.

From then on, navigate to that Sheet, then click "File | Make a copy".


When does Salesforce automatically create a Campaign Influence record?

posted Mar 23, 2017, 10:31 AM by Ezra Kenigsberg   [ updated Mar 23, 2017, 10:33 AM ]

Q: "When does Salesforce auto-create a Campaign Influence record?"

A: Salesforce automatically creates a Campaign Influence record--an association between an Opportunity with a Campaign--under these conditions.*
  1. Auto-Association must be active;
  2. a Contact is assigned an Opportunity Contact Role prior to the Opportunity's Close Date; and
  3. that same Contact is associated to a Campaign (as a Campaign Member).

* I'm not gonna get into Custom Campaign Influence Models here.

Accessing Campaign Influence records via API

posted Mar 22, 2017, 1:38 PM by Ezra Kenigsberg   [ updated Mar 23, 2017, 10:03 AM ]

Q: "How do I access Campaign Influence records via the API?"

A: Gotta carry out four steps:
  1. Turn on Customizable Campaign Influence.
  2. Assign user(s) the "CRM User" or "Sales Cloud" Permission Set Licence.
  3. Create a Permission Set that includes the "Campaign Influence" App Permission.
  4. Assign user(s) to that Permission Set.
Followup Q: "What does this do for me?"

Followup A: Buncha things.

Advantages:
  • Enables loading "associate this Campaign to this Opty" via the API
  • Enables credit for Campaigns to be broken out in percentages--instead of Primary Campaigns getting 100% credit 
  • On Campaign Page Layout: replaces old "Opportunities" Related List with "Influenced Opportunities" Related List, which shows
    • All influenced Optys, not just Primary Optys
    • Influence (%)
    • Revenue Share ($)
  • On Opty Page Layout: upgrades "Campaign Influence" Related List to show
    • Influence (%)
    • Revenue Share ($)
Disadvantages:
  • This REMOVES the "Add to Campaign" button from Opportunity's "Campaign Influence" Related List:*
  • This BREAKS the old Related Lists on your Campaign and Opportunity Page Layouts. Follow the steps here to set up the NEW AND IMPROVED Related Lists.
* This can be addressed by creating an unlocked Custom Campaign Influence Model, but that brings its own challenges (most notably, you gotta create homebrew Auto-Assign Rules using Workflow, Flow, Triggers, or--ye gods--Process Builder).

New Google Sheet, fast

posted Mar 14, 2017, 12:03 PM by Ezra Kenigsberg   [ updated Mar 15, 2017, 12:39 PM ]

Q: "How do I make a new Google Sheet, quickly?"


I just created an AutoHotKey shortcut for myself so that I can get spreadsheeting with Google Sheets almost as fast as I do with Excel. 

Gasp. After 25 years of Excel (and Lotus 1-2-3; and WordPerfect and Word; and Harvard Graphics and Freelance Graphics and PowerPoint)--will my default "I've gotta make a document" impulse be toward a cloud-based app?

Which reminds me: The History of VisiCalc is one of my favorite pages on the web. Nerdriffic!

* These are slightly-briefer versions of the Google URLs:

Bulleted and numbered lists: update

posted Dec 14, 2016, 10:03 AM by Ezra Kenigsberg   [ updated Dec 14, 2016, 10:09 AM ]

Q: "How do I create bulleted and numbered lists within a cell in Excel?"

A: Short answer: download this add-in, activate the add-in in Excel (File | Options | Add-Ins), and use the functions =BULLET() and =NUMBER().

Long answer: I posted about this three years ago (gosh, time flies). It took me that long to realize that I shoulda written it to accept quoted text within the cell, like this:
(in case you forgot, hard returns are entered in Excel by pressing Alt+Enter). The result looks like this:
I narrowed the column to show how nicely =BULLET() formats it. Check out those groovy hanging indents. Lovely!

The BULLET() function takes up to three arguments:
  1. (required) the text (typically a cell reference) to be shown in bulleted format
  2. (optional) nudge left indent for wrapped lines (default is 0)
  3. (optional) nudge right margin for all lines (default is 0; positive numbers make lines longer, negative numbers make lines shorter)
The NUMBER() function takes up to four arguments:
  1. (required) the text (typically a cell reference) to be shown in list-numbered format
  2. (optional) adjust the starting list number, 1, of the cell by X (default is 0)
  3. (optional) nudge left indent for wrapped lines (default is 0)
  4. (optional) nudge right margin for all lines (default is 0; positive numbers make lines longer, negative numbers make lines shorter)
Added bonus for Jira fans! Here's how ya do bullets embedded in numbered lists (and vice versa) in Jira:

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